Prequalification of companies to provide vehicle hire services to World vision Somalia, Puntland program

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World vision Somalia

Introduction

World Vision, Puntland Programme Office as part of its programme implementation plan would require, the services of vehicle hire to transport WV Staff, Consultants, and other agency partners to programme sites in Puntland. WV Puntland Programme would like to enter into an arrangement with Vehicle Companies through a competitive bidding process to provide the aforementioned services in the year 2021/2022 on a fixed price basis. The prices quoted by the company for the various categories of rental services, when agreed on by WV shall be fixed for 2 years from the date of the agreement.

In this regard, WV, Puntland Programme invites all eligible, and experienced companies in Puntland to apply for the vehicle hire prequalification process detailed below;

Prequalification documents for the vehicle hire services in World vision Somali are free of charge and available on line in most popular local websites.

Manner of Submission/Submission Procedure:

Kindly submit your quotations with hard copy to WV Garowe office.

Closing Date: Monday 13th December20202, 10:00 Hours East African Time.

Important: Offers transmitted in any other manner than those indicated above will not be considered

Guidelines

  1.  Registration is open to all interested and eligible companies
  2. Only successful applicants will be contacted
  3. Application for registration documents must be submitted in hard copy in sealed envelopes showing the category and the title applied for and delivered to the below office address:

2. Duration of the Contract

The proposed contract duration shall depend on the project needs on the ground upon a satisfactory performance.

3. Scope of Work

Provision of car rental services with professional drivers as per the following scheduled of work:
a) Vehicle rental (SUV) with fuel option
b) Vehicle rental (SUV) without fuel option

4. Responsibilities of the Contractor

The contractor will be fully responsible for the following:

a) The contractor must have owned vehicles for the purpose of this work. The vehicles must be well maintained, comfortable, reliable and road worthy. It should be insured and registered with appropriate Government Agencies to operate rental services in Puntland. The vehicles must be equipped with a good climate control or air conditioning system as well as functional seat belts.
b) The Contractor shall bear the cost of fuel (unless indicated otherwise), lubricants, maintenance and repairs as well as all road toll fees/levies to the final destination. All other expense(s) which would be incurred on the vehicle and the driver(s) shall be the sole responsibility of the Contractor.
c) The Contractor shall provide vehicles as required for the contract period, In case of mechanical fault whiles at work, the contractor would be compelled to provide a replacement immediately. The assigned vehicle(s) must at all times be clean and tidy when arriving to pick up the passengers;
d) The agreed payment rates should be inclusive of any allowance / insurance for contractor’s drivers and other involved workers. WV shall not be responsible for any payments to contractor’s workers.

e) The contractor’s drivers must be well dressed on duty and have valid identification cards. The drivers and any other personnel of the contractor shall not be entitled to any benefit accrued to WV personnel/staff.

f) WV is exempt from all direct taxes, customs duties and charges.

Note: Upon request, copies of the registration documents of the vehicles assigned for WV along with the copies of the driving license and company ID card of the drivers to be provided to WV for record.

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